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exhibitors & suites
hotel request form

Don’t wait! Reserve your WSWA Convention hotel room using the forms below!

SpringHill Suites Orlando at SeaWorld

alcohol
beverage
shipping
regulations
and destination
labels

Please note: Florida is a primary source state, if your product is registered in the state of Florida you must use your registered wholesaler to clear and deliver product for the WSWA Convention & Exposition.  Please review the Product Handling Guidelines for more information if your product is registered with a wholesaler other than Southern Glazer’s Wine & Spirits, RNDC or Breakthru Beverage Florida (formerly Premier).

REMEMBER!  Freeman cannot accept alcohol beverage product shipped to their warehouse. Grande Lakes Orlando cannot and will not accept alcohol beverage product shipped directly to the hotel. You may not walk or carry alcohol beverage product directly into Grande Lakes Orlando.  Product that is found to be in violation will be confiscated and will be subject to the appropriate taxation. 

Alcohol Beverage Shipping Regulations 

International Exhibitors: If your product is coming into the United States and is not registered, you must use Southern Glazer’s Wine & Spirits to clear your product as they have agreed to manage the mandatory COLA waiver process for all alcohol beverage product coming into the United States for the WSWA Convention & Exposition. We also HIGHLY recommend the use of a customs broker to clear your product once it arrives in the United States.

Wholesaler Forms

Destination Labels

checklists

Click on the links below to view our useful checklists. Print and retain the list to use as a tool as you plan your participation in our Convention & Exposition.

 

FAQ

WSWA has compiled a list of frequently asked questions. Can’t find the answer you are looking for? Click here to view a contact list for our convention staff who will be happy to assist you.

 

important deadlines

Click on the link below to view important deadlines for submitting forms and information to WSWA. We recommend you print and retain this page as a planning tool.

freeman
exhibitor
service
manual

This important Exhibitor Service Manual is a MUST READ and provides important information for exhibitors and suite holders. Look inside for information on alcohol beverage handling guidelines and instructions, POS shipping, wholesaler forms for clearing your product and paying taxes, carpet, furniture rental, signage, move-in and move-out dates, shipping labels, catering information, bed removal instructions and much more.

 

Click here for the Freeman Exhibitor Service Manual.

Step:1
Review
Exhibit Options

Who Should Exhibit?

  • Suppliers, importers, and exporters of wines, spirits, beer or non-alcoholic beverages.
  • Suppliers who provide products or services vital to the beverage alcohol industry.
Step:2
Reserve
Your Space

Prefer to use the interactive PDF Exhibitor Registration Request Form as opposed to making your request online?

The interactive floor plan will note all booths that have been sold or that are on hold. When completing the Exhibitor Request, Registration & Housing form, be certain to provide three booth location preferences. Return the completed form to WSWA per the instructions noted. A WSWA convention staff member will confirm the space assigned by email.

Step:3
Enter a
Competition

Enter one or more of our wildly popular tastings and competitions, sponsored by The Tasting Panel Magazine, The SOMM Journal and The Clever Root. All competitions are free of charge with the exception of the Wine & Spirits Tasting Competition which requires a minimal administrative fee of $25 per entry. For more information and entry forms, click on the name of the competition listed below or contact Hanna Empen.

Wine & Spirits Tasting Competition
Call for Cocktails Mixology Competition
Step:4
Become
a Sponsor

Create additional interest in your products and services while increasing the return on your convention investment by becoming a sponsor.

Review the sponsorship suggestions, select your preference and complete and return the Sponsorship Request Form.

 

Can’t find something from the list of sponsorship suggestions that meets your company’s needs or budget? We can customize a sponsorship opportunity for you.

 

For more information on custom sponsorships, please contact Cindy Nachman-Senders

Step:6
Register
Attendees
& Reserve
Hotel Room

Click Here to register attendees and reserve your hotel rooms.

Step:5
Participate
in the
Taste of
the Industry

Expand your visibility by purchasing a tasting table at WSWA’s grand tasting. A highlight of the convention, the Taste of the Industry is a great opportunity for additional brand exposure.